Fleet software
Vehicles, drivers, trips, documents and freight bills in one system, from dispatch to proof of delivery.
At a glance
What it is
Custom fleet management software for GPS tracking, trips, driver apps, compliance reminders, maintenance and freight billing.
Flutter and the related logo are trademarks of Google LLC. We are not endorsed by or affiliated with Google LLC.
How to start
Tell us what you need in your own words. You talk to the developers who would build it and get a written, line-item estimate.
Get a project estimateA GPS dot on a map tells you where a truck is. It does not tell you whether the lorry receipt was issued, the e-way bill is still valid, the driver's advance is settled or the insurance renews next week.
We build fleet systems that connect tracking to operations: trips planned against orders, events from GPS devices or driver phones, digital proof of delivery and expenses captured on the road. Freight invoices can go out when the trip closes rather than when paperwork finally reaches the office.
Challenges
Operations teams call drivers for locations and delivery status several times a day.
Signed delivery copies travel back with the driver, pushing invoicing back by days.
Diesel, toll and loading expenses are settled from memory and loose receipts.
Insurance, permits, fitness and PUC certificates expire unnoticed, risking fines and off-road days.
What is included
Platform: Web app
Platform: Android app
Platform: Web app
Platform: Admin dashboard
How it works
Tracking, paperwork and billing are tied to the same trip record.
A trip is created against a customer order, with vehicle, driver, lorry receipt and e-way bill details.
The driver sees the trip in their own language, opens navigation in Google Maps and records any advance received.
Positions stream to the control room, and stoppages, route deviations and geofence entries raise alerts.
At the consignee, the driver captures a signature and photo, and the POD reaches the office straight away.
Diesel, toll and loading expenses are logged with receipt photos and matched with fuel card and FASTag statements.
The trip closes and the freight invoice goes out the same day, with detention charges where they apply.
Platforms
The control room uses a web app, drivers use a light app for Android, and customers get a tracking link.
Browser-based applications with logins, roles and workflows, such as customer portals, SaaS products and internal tools.
Apps for Android phones and tablets, tested on budget and mid-range devices and published on Google Play or privately.
Back-office panels for operations, support and finance teams: orders, users, content, reports and permissions.
Technology
Chosen to handle frequent GPS updates, show vehicles live on a map and keep the driver app working offline.
Payments & maps
Adds maps, address search, live tracking and travel-time estimates to delivery, ride and field apps, so orders reach the right door.
Used for
Web
Builds interactive screens in the browser, such as dashboards, admin panels and portals, that respond instantly as your team works.
Used for
Backend
Runs the server side of apps: fast, scalable back ends that power your app, website and integrations.
Used for
Data
A reliable database for the records your business runs on: orders, payments, bookings and stock, kept accurate and easy to report on.
Used for
Data
Keeps frequently used data in fast memory, so apps stay quick on busy days and live features like order tracking feel instant.
Used for
Mobile
Build Android and iOS apps from one shared codebase, so you launch on both platforms faster with a consistent experience.
Used for
Cloud & DevOps
Cloud hosting for your app, website and data, with data centres in India and room to grow when traffic rises.
Used for
Flutter and the related logo are trademarks of Google LLC. We are not endorsed by or affiliated with Google LLC.
Integrations
Positions parsed from the tracker's protocol or pulled from the vendor's platform API.
Routes, distances, ETAs and geofences.
Vehicle updates and validity extensions through a GST Suvidha Provider.
Toll transactions from your issuer bank matched to trips.
Fuel transactions matched against vehicles and trips.
Freight invoices, driver advances and expenses posted to accounts.
Plain-English glossary
Product preview
Sample screens: names, prices and figures are examples, not client data.
Work
Business software
An illustrative SaaS for businesses running their own vehicles: live dispatch on a map, driver proof of delivery and per-trip billing for each customer.
Runs on
Built with
Industries
Cost drivers
Parsing several GPS device protocols costs more than using one vendor's API or driver phones.
Ping frequency and fleet size drive storage, processing and map API usage.
Offline mode, languages and expense workflows add mobile effort.
Multi-drop route optimisation is a separate, more complex module.
Freight billing rules and customer-facing tracking add their own screens.
Estimates are written from your scope, with the effort and assumptions behind each line item.
How pricing worksServices
The disciplines a project like this draws on.
Browser-based products, customer portals, dashboards and internal tools, built on clean data models with secure roles and integrations.
Native and cross-platform Android and iOS apps, from first release through regular store updates, built by our in-house designers and engineers.
Multi-tenant SaaS products with subscription billing, team roles, onboarding and usage analytics, from first MVP to paying customers.
Secure, documented REST and GraphQL APIs, plus integrations that connect your apps to payment, logistics, GST, messaging and business systems.
Native Android apps in Kotlin and Jetpack Compose, designed for entry-level phones, patchy networks and the background limits of popular Android brands.
FAQ
Usually we can use what you have. Many tracker vendors offer a platform API that returns positions and events, and devices can often be pointed at our server if the protocol is documented. AIS 140 devices follow a common standard, which helps. We ask for device models and vendor details early and check data quality before committing. For hired vehicles without trackers, the driver app can fill the gap.
That is how we design it. The app stays light, runs on older Android versions still common among drivers, and stores trip data, photos and expenses on the phone until a connection is available. Screens use large buttons, icons and the driver's preferred language. Location updates are batched to save battery and data, and the app prompts the driver to sync after long offline stretches.
It is useful but not equivalent. Phone tracking depends on the driver keeping the app running with location on and the battery charged, and some Android brands' battery optimisation stops background tracking. It suits hired vehicles, short-haul trips and early pilots. For owned vehicles on long routes, a hardwired GPS device gives continuous data and ignition status. Many fleets use both, with the device as the primary source.
Yes. When a consignment is transhipped or a vehicle breaks down, the team or driver records the new vehicle, and the system updates the e-way bill's vehicle details through a GST Suvidha Provider. It also compares e-way bill validity with the trip ETA and alerts the team before expiry, so an extension can be requested in time. Your tax adviser should confirm the rules for your consignments.
Related
Next step
Tell us your fleet size, tracking devices and how trips are billed today. We will map the build and send a line-item estimate.
