Web
React
Builds interactive screens in the browser, such as dashboards, admin panels and portals, that respond instantly as your team works.
Used for
- Web apps
- Admin panels
- Dashboards
- Customer portals
HRMS software
HRMS software development for attendance, payroll and employee self-service
Attendance, leave, payroll, onboarding and exits, configured to your policies rather than a vendor's defaults.
At a glance
The short version
What it is
Custom HRMS covering attendance, leave, payroll with Indian statutory deductions, onboarding and an employee self-service app.
- What you get
- Time and attendance
- Payroll
- Employee self-service
- People operations
- How it works
- Biometric devices and employee app
- HRMS rules
- Managers
- HR and payroll team
- 2 more
- Runs on
- Web app
- Cross-platform
- Admin
- Who it's for
- Cost depends on
- Payroll complexity
- Attendance sources
- Self-service app
Flutter and the related logo are trademarks of Google LLC. We are not endorsed by or affiliated with Google LLC.
How to start
Tell us what you need in your own words. You talk to the developers who would build it and get a written, line-item estimate.
Get a project estimateBuilt for your policies and your workforce mix
Many HR teams export attendance from one system, fix it in Excel and upload it to another for payroll. Each hand-off is a chance to underpay overtime or miss a professional tax slab.
A custom HRMS keeps the chain in one place: punches become attendance, attendance becomes payable days, and payroll produces payslips, bank transfer files and statutory returns. Salary structures, leave accrual and shift allowances are configurable, so a policy change does not need a developer.
Challenges
HR headaches we see most often
Attendance from many sources
Biometric devices at plants, mobile punches for field staff and manual registers for contractors rarely reconcile cleanly.
State-wise statutory rules
Professional tax and labour welfare fund rules differ by state, multiplying payroll errors for multi-state teams.
Paper-heavy onboarding
Offer letters, ID proofs and bank details are collected over email and kept in shared folders.
Slow full and final settlements
Leave encashment, recoveries and gratuity are worked out by hand at every exit.
What is included
Inside the HRMS
Platform: Web app
Time and attendance
- Shift rosters, overtime and late-mark rules
- Biometric sync and geo-fenced selfie punches
- Regularisation requests with manager approval
Platform: Web app
Payroll
- Flexible salary structures and arrears
- PF, ESI, professional tax, LWF and TDS under either tax regime
- Bank salary files and PF ECR generation
- Payslips and Form 16 data
Platform: Android and iOS app
Employee self-service
- Leave, attendance and payslips on the phone
- Reimbursement claims with bill photos
- Tax declarations and proof uploads
Platform: Admin dashboard
People operations
- Onboarding checklists and document collection
- Appraisal cycles with goals and ratings
- Exit workflows and full and final settlement
How it works
How attendance becomes an accurate payslip
The same monthly cycle runs for office staff, field teams and contract workers.
- Biometric devices and employee app
Step 1: Punches captured
Staff punch in on a device at the gate, or with a geo-fenced selfie on the app when they work in the field.
- HRMS rules
Step 2: Attendance processed
Shifts, late marks, overtime and leave are applied automatically; missing punches go to managers for regularisation.
- Managers
Step 3: Approvals on the phone
Managers approve leave, regularisations and reimbursement claims from the app, with a record of who approved what.
- HR and payroll team
Step 4: Payroll run
Payable days feed payroll, which calculates earnings, PF, ESI, professional tax and TDS under each employee's chosen tax regime.
- Payroll
Step 5: Payslips and bank file
Payslips reach employees on the app, and a salary file in your bank's format is ready for upload.
- Accounts
Step 6: Statutory returns and books
The PF ECR file and salary journal are generated, so returns and accounts match the payroll that was paid.
Then it starts again at step 1: Punches captured
Platforms
Where HR, managers and employees use the HRMS
HR and payroll teams work in a web app; employees and managers use one phone app for Android and iOS.
- Web
Web application
Browser-based applications with logins, roles and workflows, such as customer portals, SaaS products and internal tools.
- Mobile
Cross-platform mobile app
One Flutter or React Native codebase for Android and iOS, with native modules where a feature needs them.
- Back office
Admin dashboard
Back-office panels for operations, support and finance teams: orders, users, content, reports and permissions.
Technology
Technology for accurate payroll and a simple employee app
Chosen for exact payroll calculations, secure salary data and an employee app that runs on any phone.
Backend
NestJS
A structured way to build back ends on Node.js, so large business systems stay organised, testable and easy to hand over.
Used for
- Business app back ends
- SaaS platforms
- Marketplaces
- Admin panel back ends
Data
PostgreSQL
A reliable database for the records your business runs on: orders, payments, bookings and stock, kept accurate and easy to report on.
Used for
- Orders and customers
- Payments and ledgers
- Stock and inventory
- Bookings
Mobile
Flutter
Build Android and iOS apps from one shared codebase, so you launch on both platforms faster with a consistent experience.
Used for
- Mobile apps
- Delivery apps
- E-commerce apps
- Booking apps
Cloud & DevOps
AWS
Cloud hosting for your app, website and data, with data centres in India and room to grow when traffic rises.
Used for
- App hosting
- File and photo storage
- Backups
- Busy sale days
Flutter and the related logo are trademarks of Google LLC. We are not endorsed by or affiliated with Google LLC.
Integrations
HR integrations
Attendance
Biometric devices (eSSL, ZKTeco and others)
Punch data pulled through the device SDK or cloud push.
Payroll
Bank bulk payment formats
Salary files in the format your bank's corporate portal accepts.
Statutory
EPFO ECR
Monthly PF return file generated from payroll.
Accounting
TallyPrime or Zoho Books
Salary journal entries posted to your books.
Documents
eSign service providers
Offer letters and agreements signed through a licensed provider.
Privacy & security
Protecting employee data
Masked identifiers
Aadhaar numbers stored masked or not at all; PAN and bank details encrypted at field level.
Salary visibility by role
Payroll data restricted to named roles; managers see attendance, not pay.
Consent and purpose
Notices and consent records designed with your team for the Digital Personal Data Protection Act, 2023.
Retention and audit logs
Configurable retention after exit, and a log of every change to salary, bank details or attendance.
Plain-English glossary
HR and payroll terms, in plain English
- Regularisation
- A request to correct an attendance record, such as a forgotten punch or an on-duty day. The manager approves it, and payroll uses the corrected record.
- PF ECR
- The electronic challan-cum-return file uploaded to the EPFO each month with every employee's PF contribution. Generating it from payroll avoids retyping.
- Professional tax (PT)
- A state tax deducted from salaries, with slabs that differ by state. Multi-state companies need the right slab for each employee, which the HRMS applies automatically.
- Full and final settlement
- The last payment to an employee who leaves: pending salary, leave encashment and gratuity where due, minus recoveries. The HRMS works it out from records.
- Geo-fenced punch
- An attendance punch from a phone that is accepted only inside a defined area, such as a site or store, often with a selfie to confirm who punched.
Product preview
Employee app, HR desk and payroll dashboard
Employee app. Field and site staff punch in from the phone inside a geofence with a selfie, which replaces paper registers at remote sites. 
Employee app. Employees see payslips with every earning and deduction listed, and can raise a query from the same screen. 
HR desk. HR sees attendance exceptions from every site, with the manager's decision, before payroll is locked. 
Payroll dashboard. The payroll team checks totals, statutory dues and exceptions before releasing the bank file.
Illustrative preview
Sample screens: names, prices and figures are examples, not client data.
Industries
Workforces we design HRMS for
Cost drivers
Factors behind HRMS effort
Payroll complexity
Number of states, salary structures, contract labour and arrears logic.
Attendance sources
Each biometric model or punching method needs integration and field testing.
Self-service app
An employee app adds design, build and store release effort.
Entities and history
Separate legal entities and year-to-date payroll imports need careful checks.
Estimates are written from your scope, with the effort and assumptions behind each line item.
How pricing worksServices
Services involved
The disciplines a project like this draws on.
Custom software development
Software shaped around how your business runs, from approvals and inventory to billing and reports, replacing spreadsheets and disconnected tools.
Web application development
Browser-based products, customer portals, dashboards and internal tools, built on clean data models with secure roles and integrations.
Mobile app development
Native and cross-platform Android and iOS apps, from first release through regular store updates, built by our in-house designers and engineers.
SaaS development
Multi-tenant SaaS products with subscription billing, team roles, onboarding and usage analytics, from first MVP to paying customers.
UI/UX design
Product design for web and mobile apps: research, user flows, wireframes, prototypes and design systems that engineers can build from.
FAQ
Frequently asked questions
Can the HRMS calculate PF, ESI and professional tax across different states?
Yes. Statutory rules are stored as configurable tables rather than code: PF wage ceilings and rates, ESI eligibility, professional tax slabs per state and labour welfare fund amounts. When a rate changes, an administrator updates the table with an effective date and payroll applies it from that month. We test each state against your current payroll output before go-live, and your payroll consultant signs off the calculations.
Which biometric attendance devices can you integrate with?
Most commercial devices from vendors such as eSSL and ZKTeco expose punches through an SDK, a local database or a cloud push service, and we use whichever your model supports. We ask for exact model numbers early and test with a real device, because firmware varies. Selfie punches with a geo-fence cover staff who never pass a device.
Should we build an HRMS or subscribe to an HR software product?
For an office-based team with standard policies, a subscription is usually quicker and cheaper. A custom HRMS earns its cost when you have many hourly or contract workers, unusual shift and overtime rules, several legal entities, or need HR linked tightly to your ERP or production data. Per-employee fees across a large blue-collar workforce also change the arithmetic.
Can contract workers and permanent staff be managed in one system?
Yes. Contract workers are tagged to their contractor, with separate attendance, wage rates and compliance documents, while permanent staff follow company payroll. Principal employers often need proof that contractors have paid PF and ESI for their workers, so the system collects and tracks challans from each contractor. Reports show headcount and cost by contractor, department and site.
Related
Keep exploring
Next step
Share your HR policies with us
Send your leave policy, salary structure and a sample attendance export. We will list what can be automated and estimate the build.