Mobile
Flutter
Build Android and iOS apps from one shared codebase, so you launch on both platforms faster with a consistent experience.
Used for
- Mobile apps
- Delivery apps
- E-commerce apps
- Booking apps
Education
Software for coaching institutes and training centres
Software for coaching institutes and training centres: enquiry-to-admission CRM, batches, fee instalments, test series with rank lists and parent updates.
At a glance
The short version
- What we build
- How it works
- Counsellor CRM
- Counsellor
- Accounts desk
- Faculty
- 2 more
- Runs on
- Android
- Web app
- Admin
- Website
- Who it's for
We build software for competitive-exam coaching, tuition centres and skills-training institutes: lead management for counsellors, batch and faculty scheduling, fee instalments and refunds, attendance, online and OMR-based test series, study material apps and branch-level reports.
- Cost depends on
- Online versus offline testing
- Branches and franchises
- Recorded content
Flutter and the related logo are trademarks of Google LLC. We are not endorsed by or affiliated with Google LLC.
How to start
Tell us what you need in your own words. You talk to the developers who would build it and get a written, line-item estimate.
Get a project estimateCoaching runs on batches, tests and follow-ups
Institutes preparing students for JEE, NEET, CUET, UPSC, banking or state exams have a rhythm that general school software does not fit: enquiries peak after board results, batches start on staggered dates, fees arrive in instalments, and weekly tests drive everything.
We build institute software around that rhythm. Counsellors track every enquiry, the academic team runs batches and test series, accounts manage instalments and refunds, and students and parents see attendance, ranks and dues in one app. The Ministry of Education's 2024 guidelines for coaching centres, as adopted by states, also push institutes towards clear fee and refund terms, which software helps apply consistently.
Challenges
Where coaching operations leak time and revenue
Enquiries lost after demo classes
Counsellors follow up from notebooks, so walk-ins and calls go cold.
Instalments and refunds
Due dates, part payments and pro-rata refunds are worked out by hand.
Test series overhead
Printing, OMR scanning, compiling results and rank lists take days after each test.
Multi-branch blind spots
Owners cannot compare batch strength, faculty load and collections across centres.
Solutions
Solutions built for institutes
Software for coaching institutes and tuition centres: enquiries, batches, fee instalments, attendance, test series, performance analytics and hybrid classes.
Course platforms with protected video, live classes, assessments, certificates and payments, designed for multilingual content and learners on low bandwidth.
Custom CRM software that captures leads from every channel, keeps follow-ups on schedule and shows managers a live pipeline.
Support and sales chatbots for web, app and WhatsApp that answer from your own content and hand off to your team.
What we build for coaching institutes
Enquiry and counselling CRM
Leads from ads, website and walk-ins, follow-up reminders, demo-class booking and conversion reports.
Batch and faculty scheduling
Timetables, room allocation, substitutions and syllabus completion tracking.
Fee instalments
Instalment plans, UPI payment links, GST receipts, scholarships and refund approvals.
Test series engine
Online tests with negative marking plus OMR import, subject-wise analysis and batch or all-centre ranks.
Student and parent app
Attendance, results, doubt submission, study material and announcements.
How it works
How an enquiry becomes a ranked student
- Counsellor CRM
Step 1: Enquiry captured
Leads from ads, the website and walk-ins land in one list, each assigned to a counsellor with a follow-up reminder.
- Counsellor
Step 2: Demo class booked
The counsellor books a demo slot, and the family gets a WhatsApp confirmation with the centre address and timing.
- Accounts desk
Step 3: Admission with an instalment plan
The student joins a batch, and the fee plan, any scholarship and the instalment dates are fixed at admission.
- Faculty
Step 4: Classes run and attendance is marked
Timetables, rooms and attendance run from the faculty app, and the academic head sees syllabus progress per batch.
- Test engine
Step 5: Weekly test, online or on OMR sheets
Online answers and scanned OMR files feed one result sheet with subject-wise analysis.
- Student and parent app
Step 6: Ranks reach students and parents
Batch and all-centre ranks, attendance and dues appear in the app the same day, with no printed result sheets.
Platforms
Apps for counsellors, faculty and students
- Mobile
Android app
Apps for Android phones and tablets, tested on budget and mid-range devices and published on Google Play or privately.
- Web
Web application
Browser-based applications with logins, roles and workflows, such as customer portals, SaaS products and internal tools.
- Back office
Admin dashboard
Back-office panels for operations, support and finance teams: orders, users, content, reports and permissions.
- Web
Website
Marketing and content websites: fast, search-friendly pages with a CMS your team can update without a developer.
Technology
Stack for coaching software
Flutter powers the student and parent app, Firebase sends rank and notice alerts the moment they are published, and PostgreSQL keeps fees, batches and test results in one reliable record.
Web
Next.js
A modern web technology for fast, search-friendly websites, online stores and web applications that load quickly on mobile.
Used for
- Business websites
- Online stores
- Web apps
- Customer portals
Backend
NestJS
A structured way to build back ends on Node.js, so large business systems stay organised, testable and easy to hand over.
Used for
- Business app back ends
- SaaS platforms
- Marketplaces
- Admin panel back ends
Data
PostgreSQL
A reliable database for the records your business runs on: orders, payments, bookings and stock, kept accurate and easy to report on.
Used for
- Orders and customers
- Payments and ledgers
- Stock and inventory
- Bookings
Cloud & DevOps
Firebase
Ready-made building blocks for mobile apps, such as push notifications, phone OTP login and crash reports, so you launch sooner.
Used for
- Push notifications
- Phone OTP login
- Crash reports
- Real-time updates
Payments & maps
Razorpay
Lets customers in India pay by UPI, cards, netbanking or wallets, and handles subscriptions, refunds and payouts to sellers or partners.
Used for
- UPI payments
- Cards and netbanking
- Subscriptions
- Payment links
Flutter and the related logo are trademarks of Google LLC. We are not endorsed by or affiliated with Google LLC.
Plain-English glossary
Institute software terms, explained simply
- CRM
- Customer relationship management: software that tracks each enquiry, who owns it and when to follow up. For an institute, it means walk-ins and calls after board results do not go cold in a notebook.
- OMR import
- Reading the answer file your OMR scanner already produces and marking it against the answer key. Paper-test results then join the same analysis as online tests without anyone retyping marks.
- Pro-rata refund
- A refund worked out in proportion to the course time not used. Calculating it in software from the student's fee plan makes refunds consistent and quick to approve.
Product preview
Screens for counsellors, the front desk and students
Counsellor CRM. Counsellors start the day with a prioritised follow-up list, and owners see which lead sources actually turn into admissions. 
Front desk. The front desk sees who owes what, sends UPI payment links and routes refund requests for approval, with GST details on every receipt. 
Student app. Students and parents see ranks and subject-wise accuracy after every test, which keeps families informed without the institute printing anything.
Illustrative preview
Sample screens: names, prices and figures are examples, not client data.
Cost drivers
What influences institute software cost
Online versus offline testing
OMR import needs scanner file handling; fully online tests need a test engine that scales.
Branches and franchises
Franchise setups need revenue sharing, separate ledgers and restricted head-office views.
Recorded content
Adding recorded lectures with DRM and offline downloads is a sizeable module of its own.
Estimates are written from your scope, with the effort and assumptions behind each line item.
How pricing worksServices
Services for this industry
The design and engineering services our in-house team combines on projects in this sector.
Web application development
Browser-based products, customer portals, dashboards and internal tools, built on clean data models with secure roles and integrations.
Mobile app development
Native and cross-platform Android and iOS apps, from first release through regular store updates, built by our in-house designers and engineers.
Flutter development
Android and iOS apps from one Dart codebase, built by engineers who know when Flutter is the right call and when native code is needed.
Admin panel development
Back-office dashboards built around your team's daily tasks: order queues, approvals, catalogue management, payouts, reports and audit logs.
AI app development
AI features and AI-first apps built on model APIs, retrieval over your own data, workflow automation or custom ML, with evaluation and human review.
Website development
Fast, SEO-ready company and marketing websites with a CMS your team can edit, designed and built by our in-house team.
Work
Sample builds
Illustrative projects that show how we would approach a product in this sector.
Device management & kiosk solutions
Illustrative sampleTablet management console for schools
An illustrative console for school tablets: iPad devices through Apple School Manager and MDM, Android™ tablets through Android Enterprise, with class-based rules teachers can follow.
- Schools
- Device management SaaS
Runs on
- iPhone and iPad
- Android Enterprise
- Admin
- Web app
Built with
- Next.js
- NestJS
- PostgreSQL
- Redis
- AWS
- +1 more
Locations
Coaching & training by city
Cities where this sector is a significant part of the local economy. We work remotely with teams across India and meet in person where practical.
Delhi NCR
Delhi
Uttar Pradesh
Lucknow
Chandigarh Tricity
Chandigarh
Madhya Pradesh
Indore
FAQ
Frequently asked questions
Can your test engine read results from our existing OMR scanner?
Usually. Most OMR scanners export responses as CSV or Excel files with roll numbers and marked options. We build an import that maps those files to the answer key, handles multiple paper sets and flags unreadable or duplicate roll numbers. Results then flow into the same analysis as online tests, so students see one history of ranks and subject-wise performance whichever way they took the test.
How are refunds handled when a student leaves mid-course?
The system stores each student's fee plan, payments and course duration, so it can calculate a pro-rata refund under the policy you configure and route it for approval by the branch head and accounts. Refunds are paid through the gateway or bank transfer and recorded against the original receipts. Your policy should reflect the coaching rules in your state; we implement what your management and legal adviser define and keep the audit trail.
Is a WhatsApp chatbot useful for admission enquiries?
It can be, if its job is narrow. A bot on the WhatsApp Business Platform can answer course, fee and batch-timing questions from approved information, book demo classes and pass warm leads to counsellors with the conversation attached. It should never promise results, ranks or unapproved discounts. We use Meta-approved templates for outbound messages, respect opt-outs and make handing over to a person easy at any point.
Next step
Running an institute on registers and spreadsheets?
Tell us your courses, branches and how you run tests today. We will propose a first release your counsellors and faculty can adopt quickly.