Mobile
Flutter
Build Android and iOS apps from one shared codebase, so you launch on both platforms faster with a consistent experience.
Used for
- Mobile apps
- Delivery apps
- E-commerce apps
- Booking apps
Education · Coaching
Coaching institute software
Enquiry CRM, batches, fee instalments, attendance and test series with rank analytics, plus apps for students, parents and faculty.
At a glance
The short version
What it is
Software for coaching institutes and tuition centres: enquiries, batches, fee instalments, attendance, test series, performance analytics and hybrid classes.
- What you get
- Admissions and fees
- Academics
- Student and parent app
- How it works
- Enquiry CRM
- Counsellor
- Faculty and student apps
- Test engine
- 2 more
- Runs on
- Android
- iOS
- Cross-platform
- Web app
- Admin
- Built with
- Cost depends on
- Test engine depth
- Branches
- Recorded content
Flutter and the related logo are trademarks of Google LLC. We are not endorsed by or affiliated with Google LLC.
How to start
Tell us what you need in your own words. You talk to the developers who would build it and get a written, line-item estimate.
Get a project estimateAdmissions, batches and tests in one system
A coaching institute's software needs start before a student joins. Enquiries arrive from ads, walk-ins and referrals, and counsellors must follow up before the batch fills. After admission, the work is batches, faculty schedules, instalments, attendance and, above all, tests.
Our coaching institute software includes a test engine that runs computer-based tests in the pattern students will face, with sections, timers, marking schemes and a question palette. Paper tests come in through OMR scanning. Results produce ranks within the institute, topic-wise weak areas and progress over time for faculty, students and parents, while recorded lectures and live classes support hybrid batches.
Challenges
Where coaching operations lose time and money
A leaky admissions funnel
Enquiries logged in registers get followed up late or not at all.
Instalment dues
Reminders and access rules for late fees need to be consistent and fair.
Test logistics
Printing, checking and ranking weekly tests across batches eats faculty time.
Anxious parents
Parents want attendance and results without calling the centre.
What is included
Tools for counsellors, faculty and students
Platform: Web
Admissions and fees
- Enquiry CRM with lead sources and follow-ups
- Scholarship tests and concessions
- Instalment plans, reminders and refunds
Platform: Web and mobile
Academics
- Batches, rooms and faculty timetables
- QR or biometric attendance with parent alerts
- Question bank by subject, topic and difficulty
- Rank lists, percentiles and topic-wise analysis
Platform: Android and iOS
Student and parent app
- Schedules, notes and recorded lectures
- Test attempts, solutions and trends
- Doubts with photo upload
- Fee dues, attendance and results
How it works
How a student moves from enquiry to rank list
Counsellors, faculty, accounts and parents all work from the same student record.
- Enquiry CRM
Step 1: Enquiry captured
Leads from ads, walk-ins and referrals land in one list, and counsellors get follow-up tasks before the batch fills.
- Counsellor
Step 2: Admission and fee plan
After counselling or a scholarship test, the student joins a batch with an instalment plan and gets app access.
- Faculty and student apps
Step 3: Classes and attendance
Batch timetables, QR attendance and recorded lectures keep classroom and online students on the same track.
- Test engine
Step 4: Weekly test
Students take computer-based tests in the exam pattern, or paper tests that are scanned through OMR.
- Student and parent app
Step 5: Ranks and analysis
Results produce institute ranks, percentiles and topic-wise weak areas for students, parents and faculty.
- Accounts
Step 6: Fee reminders
Instalment reminders go out before due dates, and payments by UPI or card update the fee ledger automatically.
Platforms
Where counsellors, faculty and students work
Students and parents use phone apps; counsellors, faculty and accounts staff use web dashboards.
- Mobile
Android app
Apps for Android phones and tablets, tested on budget and mid-range devices and published on Google Play or privately.
- Mobile
iOS app
Apps for iPhone and iPad, built to Apple's guidelines and released through TestFlight and the App Store.
- Mobile
Cross-platform mobile app
One Flutter or React Native codebase for Android and iOS, with native modules where a feature needs them.
- Web
Web application
Browser-based applications with logins, roles and workflows, such as customer portals, SaaS products and internal tools.
- Back office
Admin dashboard
Back-office panels for operations, support and finance teams: orders, users, content, reports and permissions.
Technology
Technology built for test days and busy batches
Chosen for tests that stay up when a whole institute logs in at once, quick rank lists and dependable fee payments.
Web
React
Builds interactive screens in the browser, such as dashboards, admin panels and portals, that respond instantly as your team works.
Used for
- Web apps
- Admin panels
- Dashboards
- Customer portals
Web
Next.js
A modern web technology for fast, search-friendly websites, online stores and web applications that load quickly on mobile.
Used for
- Business websites
- Online stores
- Web apps
- Customer portals
Backend
Node.js
Runs the server side of apps: fast, scalable back ends that power your app, website and integrations.
Used for
- App back ends
- Live order tracking
- Chat and notifications
- Payment processing
Data
PostgreSQL
A reliable database for the records your business runs on: orders, payments, bookings and stock, kept accurate and easy to report on.
Used for
- Orders and customers
- Payments and ledgers
- Stock and inventory
- Bookings
Data
Redis
Keeps frequently used data in fast memory, so apps stay quick on busy days and live features like order tracking feel instant.
Used for
- Faster apps
- Live order status
- Shopping carts
- Job queues and alerts
Payments & maps
Razorpay
Lets customers in India pay by UPI, cards, netbanking or wallets, and handles subscriptions, refunds and payouts to sellers or partners.
Used for
- UPI payments
- Cards and netbanking
- Subscriptions
- Payment links
Cloud & DevOps
AWS
Cloud hosting for your app, website and data, with data centres in India and room to grow when traffic rises.
Used for
- App hosting
- File and photo storage
- Backups
- Busy sale days
Flutter and the related logo are trademarks of Google LLC. We are not endorsed by or affiliated with Google LLC.
Integrations
Integrations for coaching institutes
Enquiries
Meta and Google lead forms
Ad campaign leads flow straight into the enquiry CRM.
Fees
Razorpay or Cashfree
UPI, cards, EMI options and payment links for instalments.
Tests
OMR scanning software
Results imported from answer sheets scanned at the centre.
Live classes
Zoom, 100ms or YouTube Live
Sessions for hybrid batches, with recordings in the app.
Communication
WhatsApp Business Platform
Attendance, results and fee reminders to parents.
Privacy & security
Student data and test integrity
Consent for minors
Parental consent is collected at admission for students under 18, in line with the DPDP Act 2023.
Controlled rank publishing
Rank lists show names, roll numbers only or stay private, as your policy decides.
Paper security
Online papers unlock at start time, with randomised order and timed sessions.
Staff access limits
Counsellors see enquiries, faculty see academics and fee records stay with accounts.
Plain-English glossary
Coaching software terms, in plain English
- Computer-based test (CBT)
- An online test that copies the pattern of the real exam: sections, timers, a question palette and marking rules. Practising this way reduces surprises on exam day.
- OMR scanning
- Reading bubble answer sheets with a scanner. It lets institutes keep paper tests while results still flow into the same rank lists as online tests.
- Percentile
- The share of test takers who scored lower than a student. It is more useful than raw marks when test difficulty changes from week to week.
- Negative marking
- Deducting marks for wrong answers, as many entrance exams do. The test engine applies your scheme and shows each student how many marks guessing cost them.
- Enquiry CRM
- A simple sales system for admissions: every enquiry, its source and the counsellor's follow-ups in one list, so no prospective student is forgotten.
Product preview
Test screen, results and admissions desk
Student app. The test screen follows the exam pattern with section timers, a question palette and marking rules, so students practise under real conditions. 
Student and parent app. Students and parents see the score, rank, percentile and weak topics after each test, without calling the centre. 
Admissions desk. Counsellors see every enquiry with its source and next step, so follow-ups happen before a batch fills.
Illustrative preview
Sample screens: names, prices and figures are examples, not client data.
Industries
Training businesses we support
Cost drivers
What shapes a coaching software estimate
Test engine depth
A basic quiz is quick; an exam-pattern engine with marking schemes, analytics and large simultaneous tests is a major component.
Branches
Multi-branch operations need central reporting, branch permissions and transfers.
Recorded content
Protected lecture playback adds a video provider and app work.
CRM depth
Lead tracking, counsellor workflows and ad integrations vary widely in scope.
Estimates are written from your scope, with the effort and assumptions behind each line item.
How pricing worksServices
Services involved
The disciplines a project like this draws on.
Web application development
Browser-based products, customer portals, dashboards and internal tools, built on clean data models with secure roles and integrations.
Mobile app development
Native and cross-platform Android and iOS apps, from first release through regular store updates, built by our in-house designers and engineers.
Flutter development
Android and iOS apps from one Dart codebase, built by engineers who know when Flutter is the right call and when native code is needed.
Custom software development
Software shaped around how your business runs, from approvals and inventory to billing and reports, replacing spreadsheets and disconnected tools.
Admin panel development
Back-office dashboards built around your team's daily tasks: order queues, approvals, catalogue management, payouts, reports and audit logs.
UI/UX design
Product design for web and mobile apps: research, user flows, wireframes, prototypes and design systems that engineers can build from.
FAQ
Frequently asked questions
Can the online test interface match the pattern of the actual exam?
We model the published pattern of the exam your students are preparing for: section-wise timers, a question palette with answered, unanswered and marked-for-review states, negative marking and numeric-answer questions. We do not copy official branding, but students get used to the same flow and time pressure. Solutions and topic-wise analysis appear after the test window closes, so early finishers cannot share answers.
How many students can take an online test at the same time?
That depends on how the system is built and hosted rather than a fixed number. We preload questions at the start, save answers on the device and sync them in the background, so a brief network drop loses nothing. The backend scales for test windows, and we load test at your expected peak, such as a full-institute Sunday mock, before the first live test.
Can the software calculate refunds when a student leaves mid-course?
Yes. Refund rules are configurable, for example pro-rata by remaining course period with deductions for material already issued. The Ministry of Education's 2024 guidelines for coaching centres address refunds for students who leave mid-course, and states may add their own rules, so we implement the policy you confirm with your advisers. Every refund is recorded in the student's fee ledger with an approval trail.
Can one system run both classroom and online-only batches?
Yes. Online and classroom batches share the same course structure, question bank and test series, so students are ranked together. Online attendance comes from live class join logs, while classroom students check in by QR or biometric device. Fee plans and recorded lecture access can differ by batch type, and a student who switches keeps their full history.
Next step
Running batches on registers and spreadsheets?
Tell us about your courses, branches and test pattern. We will propose a first-phase scope and a line-item estimate.